Executive | Personal Assistant
Location: San Francisco, Marina District
Schedule: Monday–Friday, 9:00 a.m. to 5:00 p.m. (occasional flexibility required)
Compensation: $65–$75/hr. (approximately $135K–$156K annualized)
Start Date: ASAP (client hopes to hire before the holidays!)
In-Person Role
Overview
Our client, a single executive based in the Marina District of San Francisco, is seeking a highly organized and polished Executive | Personal Assistant to manage daily personal and household operations. The ideal candidate will have at least 3 years of experience supporting an individual in a similar role, with exceptional communication skills, sound judgment, and a proactive, solutions-oriented mindset.
This role suits a calm, trustworthy professional who values structure, maintains discretion, and thrives in a supportive, detail-oriented environment. The client values thorough communication and regular updates—she appreciates a candidate who keeps her informed, but who has a professional and concise communication style.
Responsibilities
- Manage Principal’s personal and household calendar
- Schedule all vendors
- Oversee day-to-day personal and household management
- Conduct online research; manage orders, purchases, and returns
- Organize personal and household projects
- Manage vehicle maintenance, cleaning, registration, and related records
- Handle household bills and submit to the family office for payment
- Coordinate scheduling, reminders, and follow-ups for all personal matters
- Liaise with vendors, including the chef, cleaners, and maintenance providers
- Plan light personal travel and itineraries
- Run local errands and manage deliveries
- Maintain a calm, professional presence and provide regular written updates
- Provide Principal with a daily summary of tasks and their status of completion
- Occasionally help set up/break down events
- Stock second home in Marin
- Deliver items to homes of friends/family members
Requirements
- Minimum 3 years of experience in an Executive or Personal Assistant role
- Excellent English communication skills, both written and verbal
- Strong organizational and follow-up skills; meticulous attention to detail
- Local to the San Francisco Bay Area
- Valid driver’s license and clean driving record
- Physically fit; ability to handle errands, walking, and occasional lifting
- Non-smoking and non-vaping
- Comfortable working near two friendly dogs
- Must pass an in-depth background investigation and provide stellar references
- Willing to work with regular oversight for the first 4–6 months while trust develops
- Ability to manage time effectively despite limited parking (note: Chrissy Field offers nearby all-day parking)
- High degree of professionalism, confidentiality, and discretion
- Candidates must be vaccinated for COVID and Flu
- Please note: no cologne/perfume or other strong scents
Compensation & Benefits
- $65–$75/hr. (approximately $135K–$156K annualized)
- Guarantee of 40 hours per week
- 10 days of paid vacation
- 11 paid holidays
- Paid sick days
- Annual performance and wage review
- Discretionary annual bonus
Ideal Candidate
This position calls for a grounded, capable assistant who can anticipate needs, stay a few steps ahead, and manage the details that allow the client to focus on her broader priorities. Someone who takes initiative, communicates thoughtfully, and values precision will thrive here.
