Personal Assistant | House Manager
Location: San Francisco (Noe Valley), with additional homes in Marin County, and Sonoma County
Schedule: Monday–Friday; 10:00 a.m. to 6:00 p.m. (Flexibility required)
Compensation: $140,000-150,000+ annually
Start Date: Early February
Local Candidates will be considered
This is an In-person role, with potential for one day remote.
Overview
Our clients, a lovely couple based in Noe Valley, San Francisco, are seeking a kind, experienced, and highly organized Personal Assistant | House Manager to oversee household operations across three properties in San Francisco, Marin, and Sonoma. The ideal candidate is tech-savvy, proactive, and comfortable taking full ownership of home operations, vendor management, schedules, and day-to-day support.
They are looking for someone with a service-minded approach, hospitality experience, and a can-do attitude. A positive personality, flexibility, and the ability to read the room are key. Comfort around dogs is essential - light pet care is an ongoing part of this role.
This position is best suited for a high-EQ professional who brings warmth and humor while maintaining professionalism, boundaries, and discretion.
Responsibilities
- Oversee day-to-day household operations across three properties
- Serve as primary liaison with vendors, contractors, and maintenance teams
- Manage home-related logistics: insurance, bill pay, HOA, inspections, and records
- Support new home remodel planning and contractor scheduling
- Create and maintain household systems, manuals, and checklists
- Support with travel bookings and itineraries for a few trips a year
- Manage vehicle care: detailing, servicing, scheduling, and registration
- Handle online orders, deliveries, and return management
- Assist with dog care: letting dog out, monitoring food and supplies, etc.
- Willingness to assist with occasional light housekeeping, tidying, simple laundry, and maintaining basic kitchen and fridge organization
- Coordinate weekly cleaning schedules with cleaning team
- Provide light cleaning during guest stays when needed
- Prepare for weekend trips to Sonoma and Marin; pack the car and organize supplies
- Assist with events: shopping, light meal prep, table setup, and support for small gatherings
- Coordinate gifting and special requests
- Maintain household inventory, ordering, and records (Notion experience is a plus)
- Support basic food prep; cooking skills are a plus (but NOT required)
- Run errands and drive when needed (airport/train pickups)
- Maintain calm, positive communication and provide consistent updates
Requirements
- Prior House Manager or Personal Assistant experience (3+ years preferred)
- Hospitality or service background preferred
- Hands-on, proactive, and solutions-oriented
- Strong organizational skills and attention to detail
- Loves dogs; pet-friendly is essential
- Excellent communication skills; able to work independently
- Strong vendor management and scheduling experience
- Tech-savvy; comfortable with Notion and/or Google Suite, spreadsheets, apps, and home tech
- Valid driver’s license; confident driving in the Bay Area
- Ability to lift, carry, and assist with household tasks
- High EQ, discretion, and professionalism
- Able to pivot quickly and remain composed
- Experience supporting household moves is a plus
- Willing to assist with light cleaning, laundry, and tidying as needed
- Must be willing to undergo an in-depth background investigation and have excellent references from previous employers
- No smoking or vaping
Compensation & Benefits
- $140,000-150,000+ annually
- Monthly Healthcare compensation
- 10 days paid vacation
- 5 paid sick days
- 10 paid holidays
- Annual performance and wage review
- Discretionary annual bonus
- Laptop and phone provided
Ideal Candidate
This role is perfect for someone who thrives in a dynamic household and enjoys being hands-on. The successful candidate is proactive, kind, energetic, resourceful, and highly organized. Someone with the ability to set boundaries, anticipate needs, and solve problems while creating calm and structure will excel here.
This is a long-term role for a professional who values stability, service, hospitality, and partnership in the household.
