Position Summary: Assist the House Manager and Facilities Manager with building and systems management while maintaining the residential property to the highest aesthetic and performance standards. Ensures uniform and consistent delivery matches the service at various locations. Coordinates with internal departments and vendors on projects, support preventative maintenance and repairs, and assist with a variety of facilities-related functions, practices, and procedures.
Location: Beverly Hills
Comp: $40/hr - $50/hr, plus Full Benefits
Start Date: ASAP
Position Responsibilities:
- Partner with House Manager and Facilities Manager to meet objectives
- Partner with team members to provide complete facility systems support
- Help manage all building systems, fixtures, special finishes and oversee contract supervisors to meet project objectives
- Assist House Manager and Facilities Manager in achieving a high level of service, detail and performance standards – with a focus in HVAC, Networking, Lutron and Audio/Video
- Perform daily, weekly inspections of property to ensure all systems and aesthetics are in optimal conditions at all times.
- Coordinate and support all aspects of maintenance and service on control and HVAC, lighting, and shade systems.
- Coordinate with IT department to support all aspects of maintenance and service on video, PC and networked systems.
- Oversee current facility related systems to a higher level of operational ease and sophistication by integration with new technology processes. This includes design, implementation and ongoing support.
- Oversee contractor process; proposals, project/plan design, project work/completion, relationship management, safety, etc.
- Coordinate the protection, handling and care of Art and luxury finishes and accessories.
- Ensure quality issues are identified and reported to the appropriate department and are rectified.
- Facilitate building system upgrades which may include design, programming, testing, commissioning, operation, maintenance and repair.
- Advise the House Manager and Facilities Manager on budget preparation, program changes, goal establishments and short/long range planning.
- On-call responsibility that requires immediate response to facility related needs.
- Adhere to and ensure compliance with all relevant OSHA safety regulations for all facility personnel.
Essential skills and experience:
- College degree in facilities management, engineering, or related field and 5 years of Facilities experience; or any combination of education, licensing, specialized training, and experience that demonstrates the ability to perform the duties of the position
- Excellent knowledge of HVAC, MEP, Lighting and/or automation control systems, and other equipment associated with commercial grade buildings.
- Intermediate understanding of Information Technology, Networking, and Audio/Video.
- Exceptional interpersonal communication skills; positive attitude
- Experience in level 5 finishes and/or working in 5-star hotel or museum atmosphere.
- Excellent knowledge of general office procedures; as well as intermediate knowledge of smart phone and computer skills
- Excellent time management skills: ability to organize and coordinate multiple projects with available resources
- Keen attention to detail, honesty, adaptability, dependability, and a willingness to do hands-on work
- Ability to maintain a high level of strict confidentiality and professionalism
- Possess a valid driver’s license with a good driving record
Valued but not required skills and experience:
- Private estate/hotel/museum experience
- Experience working in High Rise Building
Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Physical demands: Extensive standing, walking, bending and heavy lifting. Occasional desktop computer work. Driving of personal vehicles required to various locations.
- Work environment: Outdoor setting, rough terrain. Occasional office/cubical setting work. Noise level is moderate to loud.
- Travel: 25% travel required, often on short notice.
- General sign-off: The employee is expected to adhere to and ensure compliance with all relevant OSHA safety regulations for all facility personnel; as well as all company policies, and to act as a role model in adherence to policies.
DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.
Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.
We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.
