Personal Assistant (80%) / Executive Assistant (20%) — NYC (Office-Based)
Overview
Our client, an extremely busy founder, is seeking a sharp, warm, and highly capable Personal Assistant with light Executive Assistant support. This is a fast-paced role for someone who can juggle shifting priorities with calm confidence, strong judgment, and a polished presence.
The ideal candidate is NYC-local to the core—someone who knows the city inside and out, stays plugged into what’s new and noteworthy, and can make smart lifestyle recommendations.
Location
- Midtown, New York City (office-based)
- Occasional errands and limited support at the principal’s residence
- Local Candidates, only
Schedule
- Monday–Friday, 8:00am–5:00/6:00pm
- Some flexibility required
- Start date: ASAP
- Light travel may be required
Key Responsibilities
Personal Assistant (Primary Focus)
- Manage day-to-day personal logistics with speed, discretion, and proactive follow-through
- Restaurant booking + dining strategy: reservations, special requests, VIP coordination, last-minute saves
- Provide lifestyle recommendations:
- new and notable restaurants
- events and cultural moments worth catching
- new resorts/hotels and standout travel ideas
- Trip ideation + light travel planning (high-level planning, options, timing, recommendations)
- Light event planning (small gatherings, invitations, vendor coordination as needed)
- Errands and hands-on support when needed
- Anticipate needs and solve problems before they become problems
Executive Assistant (Secondary Focus)
- Light business calendaring and scheduling support
- Coordinate logistics across meetings when needed
Communication Expectations
- The principal is respectful of boundaries and time
- When traveling, the principal may occasionally text in the event of a true hiccup or urgent issue
Required Qualifications
- 5+ years of experience supporting an extremely busy founder/principal (high volume, high change, high standards)
- Must be local to NYC with deep knowledge and real familiarity with the city (no relocation)
- Strong ability to manage ever-shifting priorities without dropping details
- Warm, professional presence with excellent judgment, poise, and polish
- Naturally tuned into lifestyle, hospitality, and what’s current (you’re the person friends ask, “Where should we go?”)
- Tech-savvy: comfortable learning new tools quickly and adapting as systems evolve
- Strong written and verbal communication; prompt and thoughtful follow-through
- Discretion is non-negotiable
Preferred Qualities
- Hip, fashionable, and socially fluent—comfortable in high-end environments
- Resourceful and well-connected in NYC (vendors, reservations, access)
- Calm under pressure, unflappable, and solutions-first
Compensation & Benefits
- $150,000–$200,000+ (depending on experience)
- 100% employer-paid Medical, Dental, Vision (employee coverage)
- 10 paid vacation days
- 5 paid sick days
- 10 paid holidays
- Discretionary bonus
Additional Requirements
- No smoking or vaping
- Must be willing to complete a background check
- Must provide strong, verifiable professional references
- Must be legally authorized to work in the United States
