Personal Assistant

Personal Assistant – Private Family

A private household based in Atherton, California is seeking a highly organized and discreet career Personal Assistant to support the day-to-day operations of a busy family. This role is well-suited for a proactive professional who enjoys managing details, staying ahead of schedules, and ensuring that both household and personal logistics run seamlessly. The ideal candidates have worked mainly as a Personal or Executive Assistant rather than in a hybrid household role.

The ideal candidate is polished, resourceful, and comfortable operating in a fast-moving environment where priorities may shift. This individual will become a trusted point of contact for the family and will help coordinate a wide range of personal, household, and administrative matters with efficiency and discretion.

Role Overview

Travel Assistance

• Prepare travel itineraries and assist with documentation such as passport renewals
• Support packing and unpacking for trips
• Provide occasional travel support alongside the family when required

Administrative & Organizational Support

• Manage personal correspondence, emails, and document organization
• Oversee bill payments, account renewals, and various personal subscriptions
• Maintain spreadsheets and digital tracking systems (strong Excel proficiency required)
• Organize digital files, photos, and other important records

Household & Personal Coordination

• Maintain and organize personal and household calendars
• Schedule appointments, dining reservations, and personal engagements
• Coordinate family travel including flights, accommodations, and transportation
• Manage errands, shopping, exchanges, and household supply procurement
• Assist with planning small gatherings, dinners, and vendor coordination
• Help maintain smooth daily routines by anticipating household needs

Project & Vendor Management

• Coordinate with property managers across multiple residences
• Maintain household inventories and help document standard operating procedures
• Develop and maintain relationships with service providers and vendors

Candidate Profile

• Minimum 2+ years of experience supporting a high-profile individual, executive, or private household
• Based in the San Francisco Bay Area
• Strong written and verbal communication skills
• Exceptional organization, attention to detail, and follow-through
• Comfortable using modern productivity tools, with advanced Excel proficiency
• Calm, professional demeanor with the ability to manage multiple priorities
• Experience coordinating travel and supporting multiple properties is a plus
• Non-smoker / non-vaper preferred

Schedule & Compensation

• Full-time position
• Monday–Friday schedule, generally 8-hour days with occasional flexibility required
• Compensation: $140,000–$150,000 annually (DOE)
• Healthcare stipend and paid time off included

DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.

Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.

We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.