Position: Household Manager
Location: San Francisco, CA
Private San Francisco-based family seeks a highly organized and resourceful Household Manager to oversee the day-to-day operations of their residence(s) and support a range of personal and household-related initiatives. This role is best suited for a candidate who thrives in a structured schedule, communicates clearly and efficiently, and can operate with both independence and discretion in a fast-paced, evolving environment. The ideal candidate is warm, and proactive, with strong organizational instincts and the ability to build trust over time while supporting a busy principal with precision and professionalism.
Role Overview
- Fully onsite, full-time position
- Monday–Friday, 9:00 AM – 5:30 PM
- Reliability and consistent punctuality are important
- Local candidates only
Technology & Organization
- Strong proficiency within the Apple ecosystem (Pages, Numbers, iCloud Drive, Dropbox, Apple iCal)
- Highly organized with strong file management practices, including permissions and sharing
- Technically savvy with experience using iPhone, and apps
- Resourceful with online research and sourcing
Core Responsibilities
Household & Property Management
- Oversee day-to-day operations of primary residence
- Conduct multiple daily walkthroughs using household checklists to identify and resolve action items
- Maintain and update household manuals, records, and filing systems (contracts, warranties, registrations, etc.)
- Manage household inventory, including supplies and personal items
- Maintain approved product lists and sourcing information
- Oversee all vendor, contractor, and service provider relationships
- Build and maintain a strong, reliable vendor network (with preference for local businesses)
- Coordinate and supervise construction, renovation, and household projects
- Manage purchase orders, approvals, order placement, and delivery tracking
- Prepare home for events and coordinate seasonal or holiday décor
Staff & HR Support
- Assist with hiring and onboarding of vendors
- Help ensure vendors and contractors have required documentation in place
- Support scheduling and coordination of household staff
Administrative & Personal Support
- Experience managing budgets
- Coordinate gifting, maintain gift tracking, and manage receipts
- Liaise with external professionals (e.g., legal, accounting)
- Assist with personal projects, including archival and research initiatives
Household Support (Hands-On)
- Light household upkeep (tidying, bed-making, occasional laundry organization)
- Support a cat-friendly household, including coordination of care (vet, sitters, medications) and litter maintenance
Car & Property Readiness
- Maintain vehicle cleanliness
- Ensure vehicle readiness
- Maintain vehicle checklists and stock comfort items (water, umbrellas, etc.)
Requirements
- Minimum of 5+ years of relevant experience (household management, personal assistant, or similar)
- Experience managing staff, vendors, and/or contractors
- Bachelor’s degree preferred
- Excellent written and verbal communication skills
- Highly organized with exceptional attention to detail
- Strong emotional intelligence and situational awareness
- Service-oriented with sound judgment and strong follow-through
- Able to perform occasional hands-on tasks, including lifting up to 40 lbs
- Able to successfully pass background, credit, and reference checks
- Willing to complete pre-employment screenings as required
Compensation & Benefits
- $160,000+ (DOE) – This is a non-exempt position and will be paid accordingly
- Medical and dental coverage
- 401(k) with 6% match
- Paid time off
DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.
Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.
We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.
