Executive | Personal Assistant

Position: Executive | Personal Assistant

Location: Atherton, CA
Compensation: $220,000–$240,000 per year, plus benefits

Schedule: Predominantly Monday-Friday with occasional after hours and weekend communications

Local Bay Area candidates, only!

A warm, busy family in Atherton, California is seeking a full-time Executive Personal Assistant who is just as comfortable managing the details as they are seeing the big picture. The family runs at a high pace and needs someone who can keep up – not because they're told to, but because they're naturally wired that way.

The right person is impeccably organized without being rigid, proactive without being overbearing, and calm under pressure without being disengaged. They communicate well, follow through consistently, and bring a steady presence to a household that has a lot moving at any given time.

This family values the people who work with them and creates an environment where the right candidate will genuinely enjoy coming to work. If you take pride in doing things well, work best when given ownership rather than a checklist, and know how to read what a family needs before they have to say it – this might be the right fit.

Responsibilities

• Own the family's calendar end-to-end — scheduling, coordinating across multiple people, and staying three steps ahead of what's coming
• Plan and execute travel from start to finish, including research, bookings, itineraries, and on-the-ground logistics
• Manage vendor and service provider relationships with full accountability for outcomes
• Handle appointments, errands, gifting, and day-to-day personal needs with discretion and efficiency
• Assess existing household systems and build where there are gaps — this family wants infrastructure, not improvisation
• Create and maintain shared trackers and documentation the family can reference at any time without having to ask for an update
• Manage seasonal transitions, maintenance schedules, and vendor histories with consistency and attention to detail
• Anticipate needs before they surface and put proactive systems in place to address them

Qualifications

• Minimum 5 years of experience as an Executive or Personal Assistant, ideally in a private household or comparable high-touch environment
• Proven ability to build systems and documentation from scratch, not just maintain existing ones
• Strong proficiency with digital tools — task management platforms, shared calendars, and collaborative documents
• Excellent professional references required
• Must be local to the Bay Area
• Must be legally authorized to work in the United States
• Valid driver's license and clean driving record required
• Must be willing to undergo a thorough background investigation
• Non-smoker; COVID and flu vaccinations required annually

DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.

Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.

We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.