Part-Time Family Assistant

Family Assistant | Part-Time
$50+ per hour, depending on experience 

A warm, down-to-earth private client based in San Jose, California is seeking a discreet, dependable Family Assistant to support her with day-to-day tasks and household coordination. This is a part-time role, ideal for someone easygoing, low-key, and comfortable working independently with a good amount of initiative.

The client values her privacy and solitude, so the right person will be respectful of that boundary while still being warm, proactive, and attentive to her needs, often before she even has to ask. There is a small child in the home, though no nanny responsibilities will be required; candidates who are naturally warm and comfortable being around children will be the best fit for this role.

The ideal candidate is discreet, adaptable, and comfortable navigating a household with a bit of worldliness and nuance. This is a wonderful opportunity for someone who enjoys variety in their day and takes pride in quietly making someone's life easier.

Schedule

• Part-time, ideally Monday through Friday, a few hours each morning
• The client will also consider three days per week 
• 20 hours per week guaranteed to start, with potential to expand over time

Responsibilities

• Work in-person at the client's home; a dedicated desk workspace is available
• Sort through mail and deliveries, including unpacking and unboxing items
• Assist with grocery pick-up and light errands (store pickups, oil changes, etc.)
• Help manage the client's inbox and day-to-day administrative tasks
• Make appointments and reservations as requested 
• Oversee scheduling and communications for the household's nanny team, including PTO requests
• Take initiative in identifying ways to lighten the client's day-to-day load
• Track renewals, due dates, birthdays, and other important dates, sending reminders to the client
• Potentially take on larger projects like coordinating contractors for home improvements

Qualifications

• Must have a minimum of 5+ years of experience as a Family Assistant
• Legally authorized to work in the US
• Local candidates only
• Easygoing, low-key personality with a genuine respect for privacy and boundaries
• Highly discreet and comfortable working within a private home
• Strong initiative and ability to anticipate needs without being asked
• Comfortable communicating and collaborating with household team members
• Down-to-earth and discreet; comfortable adapting to whatever the day brings
• Valid driver's license required
• Willing to undergo a background check and provide strong references 

DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.

Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.

We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.